Lab Zero

Jobs at Lab Zero

The Office Manager role is a critical multi-functional position to promote a healthy work culture, employee engagement and overall team satisfaction. The role encompasses elements of office management, event coordination, and recruiting assistant. While candidates don't need to have experience in all these functions, we do need someone to be able to adapt and take on new challenges across whatever responsibilities are needed.

Responsibilities:

  • Facilities management, including ownership of general office organization and supply/food procurement.

  • Vendor management, including owning and managing the relationship with building management.

  • Events management and coordination, including in-office team events (office lunch), and off-site events.

  • Candidate management and new hire onboarding, including scheduling candidate site visits and ensuring a seamless onboarding process.

  • Work cross-functionally to streamline and document process. Example opportunities include the creation of an events calendar, and new hire on-boarding.

  • Expense management including invoicing and payments. Experience with Harvest time tracking tool is a plus.

Outcomes

  • Team members have what they need to do good work. 

  • The office is a pleasant place to work. 

  • The team understands what’s going on with the office. 

  • The team trusts you to understand and help with challenges that come up. 

Attributes

  • An adult - able to figure things out, able to connect the dots, able to escalate when help is required. 

  • Organized - can keep track of responsibilities, can make reasonable plans and can follow-through. 

  • Positive & proactive - You are able to take action on problems that you encounter while supporting the team. Your solution-focus keeps you from being negative and trapped in the problem. 

  • Collaborative -  This role supports the Lab Zero operation and the successful candidate will work closely with team members to understand and solve problems.